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The renewal checklist
| # | Check | What a good answer looks like |
|---|---|---|
| 1 | Does every product in our comparison still exist? | Verified on the vendor’s own site this quarter, not from a review article |
| 2 | What does our policy allow this output to prove? | Trigger for inquiry, never a finding on its own |
| 3 | What is our actual false-positive exposure? | Annual submissions multiplied by the stated rate, expressed as cases |
| 4 | Is submitted work used to train models? | Answered in the data processing agreement, not on a webpage |
| 5 | Where is data stored and processed? | Named jurisdictions including failover, with sub-processors listed |
| 6 | What is the exit cost? | Export format, retention on termination, and what the institution loses |
| 7 | What does integration actually require? | Named LMS versions and SSO protocols, with an implementation estimate |
| 8 | Does the vendor sell products that work against our purpose? | Reviewed across the vendor’s whole portfolio, not just the tender lot |
| 9 | Does the category still fit our problem? | Restated from the problem, not from last cycle’s specification |
| 10 | What would we do if this vendor withdrew the product? | A written answer, given that one just did |
Row three is the one to run first, because it converts an abstract quality debate into a workload number your integrity office will recognise. The arithmetic and the published example behind it are in our analysis of whether AI detection is reliable enough to base a case on.
Row ten is not rhetorical. Ouriginal’s customers received an end date. Continuity planning for an integrity platform is now a live requirement rather than a theoretical one, and the answer should name the fallback, the data you would need to export, and how long a transition would take mid-session.
Detection and support are different purchases
A distinction worth holding through the review: screening tools examine work after submission, and support tools change how work is produced. They answer different questions and they are not substitutes.
Most institutions need both, and the honest framing for anyone selling into this market — ourselves included — is complementarity rather than replacement. An institution with a functioning similarity screening contract should not be asked to abandon it. What it may be missing is visibility into the writing process, which is precisely the gap the incumbent’s own new product positioning acknowledges.
The budget consequence is worth naming plainly, because it is the argument a finance committee will make anyway. If the two are complements rather than substitutes, then adopting process visibility is an additional line rather than a saving, and a business case that pretends otherwise will be found out in year two. The defensible case rests on caseload and staff time rather than on licence displacement.
If you would like to work through where that gap sits at your institution before your renewal date, request an institutional evaluation.
How to sequence a renewal
- Twelve months out: restate the problem in one sentence with a number. Do not open last cycle’s specification yet.
- Nine months out: verify which products exist and issue the written question set to each — see our procurement question bank.
- Six months out: run data protection review in parallel, using the sequence in our data protection guide.
- Four months out: pilot the leading candidate in one department with pre-agreed criteria.
- Two months out: decision paper against the criteria, including the do-nothing option costed.
The do-nothing option is worth costing properly. Sometimes the correct answer to a renewal is to renew the screening contract unchanged and spend the marginal budget on assessment redesign, which no vendor will propose to you.
Frequently asked questions
Is Ouriginal still available?
No. Turnitin’s page states the service ended on 30 June 2026 and directs former users to Turnitin Similarity.
What replaced it?
Turnitin Similarity, which the vendor says offers many of the same features including similarity reports with percentage matches and source lists, LMS integration, and technical and training support.
What is in Turnitin’s current line-up?
Turnitin Clarity, Feedback Studio, Gradescope, ExamSoft, Similarity and iThenticate, per its own product overview.
Does Grammarly sell an AI detector?
Its site lists an AI Detector among its AI writing tools, and also lists an AI Humanizer.
Why will you not rank the detectors by accuracy?
Because we could not open the vendors’ own current documentation, and published accuracy figures in this category generally originate with vendors. We will not launder a marketing number into a procurement input.
Is iThenticate different from Turnitin Similarity?
They are listed as separate products in the same portfolio, with iThenticate positioned for publishers, researchers and scholars.
Should we replace our detection contract?
Not as a default. Establish what your policy allows the output to prove, then decide whether the gap you have is screening or process visibility.
How do we compare on data protection?
Through the data processing agreement and sub-processor list rather than the trust page — the approach set out in our data protection review guide.
What if a vendor will not answer in writing?
Treat that as the answer, and record it. Responsiveness during a sales cycle is the best available signal of responsiveness during a contract.
How often should we review?
Annually, given that a product in the standard comparison set was withdrawn this year.
Who should own the review?
An academic owner accountable for integrity outcomes, with procurement and the data protection officer supporting — not procurement alone, or the specification will be written from last cycle’s document.
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